Print Your Officer Books & Score Sheets
Club Constitution & Club By-Law Forms
2019 Outstanding Officers & Scrapbooks
Congratulations on being an officer in your 4-H club! You deserve a lot of credit for taking on the responsibility of keeping your club organized and moving it forward.
Start off the year right - become familiar with the job by:
Reading Duties & Responsibilities of 4-H Club Officers
Reviewing Parliamentary Proceedures
Playing Who Wants to Be a Parliamentarian?
Holding 4-H Club Officer Installion Ceremony to recognize Club Officers
And then end the year as one of the best - by competing and winning one of the Ross County Outstanding Officer Awards!
Additional Links:
How Do You Plan & Conduct Meetings that Members Want to Attend?
How Can You Create a Club Constitution & Bylaws?
How to get your Officer Books:
- Print your Officer Books.
- Purchase a set of Officer Books in the Extension office. Books must be pre-ordered so we have them ready for you. Call 702-3200.
Print Your Officer Books
PRESIDENT
President's Record Book
President's Additional Resources:
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VICE PRESIDENT
Vice President's Resource Guide
Vice President's Record Book
Vice President's Additional Resources:
- Officer Training Video for Vice Presidents
- Club Member List
- Club Yearly Calendar
- Committee Planning Sheet
- Committee Summary Sheet
- Guest Speaker Guidelines
- Planning the Meeting Agenda
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SECRETARY
Secretary's Resource Guide - is a reference guide for assisting you in keeping your club's Roll, Committees, Minutes, etc..
Secretary's Additional Resources- are optional resource pages to help the club secretary keep organized.
- Officer Training Video for Secretary
- Club Roll
- List of Advisors and Officers
- List of Committees
- Meeting Notes Worksheet
- Official Meeting Minutes Form
- Secretary Score Sheet
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TREASURER
(PART 1) Treasurer's Resource Guide a reference guide for assisting you in keeping your club's financial records and filling out your "Treasurer's Record Book" pages. Clubs may choose to re-use the handbook from year to year. It is NOT necessary to turn this in at the end of the year.
(PART 2) Treasurer's Record Book pages - Every year, clubs will need to print each of the "Treasurer's RECORD Book" pages below.
- Officer Training Video for Club Treasurer
- Budget Form
- Check Balancing/Reconciliation Form
- Record of Club Finances
- Treasurer's Report
- Yearly Summary
- Treasurer's Score Sheet (due: 09/1)
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NEWS REPORTER
News Reporter's Resource Guide
Additional Resources:
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HEALTH OFFICER
Additional Resources:
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SAFETY OFFICER
Additional Resources:
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ENVIRONMENTAL OFFICER
Environmental Officer's Handbook - (not online) only available through the Extension office
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RECREATION LEADER
Recreation Leader's Resource Guide
Recreation Leader's Record Book
Additional Resources:
- Rec Officer Training Video
- Recreation Leader Activity Planning Sheet
- Blue Ribbon Games
- Recreation Plan for the Year
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CLUB SCRAPBOOK and/or HISTORIAN
Historian's Record Book
Additional Resources:
- Officer Training Video for Historian
- Historian Event Information Form
- Club Scrapbook Scoresheet
- The Award Winning Scrapbook
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COMMUNITY SERVICES OFFICER
Community Services Officer's Resource Guide
Community Services Officer's Record Book
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FLAG BEARER
Showing Respect for the American Flag and 4-H Flag
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4-H Club Constitution Template (fillable form: revised 2012)
4-H Club By-Laws Template (fillable form: revised 2012)
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Club Officer Awards
TREASURER, SECRETARY, & CLUB SCRAPBOOK
Treasurer and Secretary Awards will be given to the Top 5 Juniors (ages 9 - 13) and Top 5 Seniors (age 14 & up) in each area. Winners' awards will be included with Club Recognition year-end items.
- Treasurer Books:
- By September 15, it is REQUIRED that EVERY club, complete & turn their club's "Treasurer's Record Book". Note: This is an annual requirement whether or not the club chooses to compete for Top Officer Awards.
- For clubs competing for Top Treasurer: Awards will be presented to the Top 5 Juniors (ages 9 - 13) and Top 5 Seniors (age 14 & up). Print & include a Treasurer's Score Sheet in your book.
- Secretary Books:
- For clubs competing for Top Secretary: Awards will be presented to the Top 5 Juniors (ages 9 - 13) and Top 5 Seniors (age 14 & up). By September 15, turn in your Secretary's Books. Print & include a Secretary Score Sheet in your book.
- Club Scrapbooks:
- For clubs competing for Top Club Scrapbook: Awards will be presented to the Top Scrapbooks. By September 15, turn in your Scrapbook. Print & include a Scrapbook Score Sheet.
HEALTH, SAFETY & ENVIRONMENTAL OFFICERS
- To receive an Outstanding (Health, Safety, or Environmental) Officer Award, the Club Officer must participate in the Officer Interview that is held during General Project Judging Day.
- Participants need to: (1) Bring their completed officer book with them that day and (2) Sign up at the check-in table for an interview.
- The top individuals in each area will have a picture plaque on display in the Jr. Fair Building during the Fair and will receive it during the Saturday Awards program.
2019 Outstanding Club Officers & Club Scrapbooks
2019 TOP SECRETARY BOOKS
| Seniors | Born in a Barn |
| Juniors |
Clever Clovers |
2019 TOP TREASURER BOOKS
| Seniors |
Jr. Livestock Growers |
| Juniors | Born in a Barn Clover Bees Clever Clovers Elite Eagles Hallsville Friendly Neighbors |
2019 OUTSTANDING ENVIRONMENTAL OFFICERS
Elite Eagles - Brayden Kirkbride
Clever Clovers - Sage Smith
2019 OUTSTANDING HEALTH OFFICERS:
Clover Bees - Hannah Swepston
Elite Eagles - Willow Kirkbride
2019 OUTSTANDING SAFETY OFFICERS
Bubble Gum Gang - Summer Kassulke
Clever Clovers - Jacob Renner
2019 OUTSTANDING CLUB SCRAPBOOKS
Bubble Gum Gang
Clever Clovers
Clover Bees
Elite Eagles
The Spirit Gang