Print Your Officer Books & Score Sheets

Club Constitution & Club By-Law Forms

Club Officer Awards

2020 Outstanding Officers & Scrapbooks
 

 

Congratulations on being an officer in your 4-H club! You deserve a lot of credit for taking on the responsibility of keeping your club organized and moving it forward.

Start off the year right - become familiar with the job by:
Reading Duties & Responsibilities of 4-H Club Officers
Reviewing Parliamentary Proceedures
Playing Who Wants to Be a Parliamentarian?
Holding 4-H Club Officer Installion Ceremony to recognize Club Officers
And then end the year as one of the best - by competing and winning one of the Ross County Outstanding Officer Awards!

Additional Links:
How Do You Plan & Conduct Meetings that Members Want to Attend?
How Can You Create a Club Constitution & Bylaws?

How to get your Officer Books:

• Print your Officer Books.
• Purchase a set of Officer Books in the Extension office. Books must be pre-ordered so we have them ready for you. Call 702-3200. 

Print Your Officer Books

PRESIDENT

President's Resource Guide

President's Record Book
President's Additional Resources:

•      Officer Training Video for Presidents
•      Planning the Meeting Agenda 
•      Sample Meeting Script

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VICE PRESIDENT

Vice President's Resource Guide

Vice President's Record Book
Vice President's Additional Resources:

•      Officer Training Video for Vice Presidents
•      Club Member List   
•      Club Yearly Calendar 
•      Committee Planning Sheet 
•      Committee Summary Sheet 
•      Guest Speaker Guidelines
•      Planning the Meeting Agenda 

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SECRETARY

Secretary's Resource Guide - is a reference guide for assisting you in keeping your club's Roll, Committees, Minutes, etc..

Secretary's Record Book

Secretary's Additional Resources- are optional resource pages to help the club secretary keep organized.

•      Officer Training Video for Secretary
•      Club Roll
•      List of Advisors and Officers
•      List of Committees 
•      Meeting Notes Worksheet 
•      Official Meeting Minutes Form  
•      Secretary Score Sheet

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TREASURER

(PART 1)    Treasurer's Resource Guide a reference guide for assisting you in keeping your club's financial records and filling out your "Treasurer's Record Book" pages. Clubs may choose to re-use the handbook from year to year.  It is NOT necessary to turn this in at the end of the year.

(PART 2)     Treasurer's Record Book pages - Every year, clubs will need to print each of the "Treasurer's RECORD Book" pages below.

•      Officer Training Video for Club Treasurer
•       Budget Form
•       Check Balancing/Reconciliation Form  
•       Record of Club Finances   
•      Treasurer's Report    
•      Yearly Summary     
•      Treasurer's Score Sheet    (due: 09/15)

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NEWS REPORTER

News Reporter's Resource Guide

News Reporter's Record Book

Additional Resources:

•      Officer Training Video for News Reporter
•      Meeting Report Form  
•      News Reporter Summary 

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HEALTH OFFICER

Health Officer's Handbook

Additional Resources:

• Officer Training Video for Health Officer
• Health Officer's Score Sheet

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SAFETY OFFICER

Safety Officer's Handbook

Additional Resources:

• Officer Training Video for Safety Officer
•  Safety Officer's Score Sheet

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ENVIRONMENTAL OFFICER

Environmental Officer's Handbook - (not online) only available through the Extension office

• Environmental Officer's Score Sheet

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RECREATION LEADER

Recreation Leader's Resource Guide

Recreation Leader's Record Book
Additional Resources:

•      Rec Officer Training Video
•     Recreation Leader Activity Planning Sheet
•     Blue Ribbon Games  
•     Recreation Plan for the Year 

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CLUB SCRAPBOOK and/or HISTORIAN

Historian's Record Book
Additional Resources:

•      Officer Training Video for Historian
•      Historian Event Information Form
•      Club Scrapbook Scoresheet
•      The Award Winning Scrapbook

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COMMUNITY SERVICES OFFICER

Community Services Officer's Resource Guide
Community Services Officer's Record Book

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FLAG BEARER

Showing Respect for the American Flag and 4-H Flag

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CLUB CONSTITUTION and BY-LAWS

 

4-H Club Constitution Template (fillable form: revised 2015)

4-H Club By-Laws Template (fillable form: revised 2015)

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Club Officer Awards

TREASURER, SECRETARY, & CLUB SCRAPBOOK

Treasurer and Secretary Awards will be given to the Top 5 Juniors (ages 9 - 13) and Top 5 Seniors (age 14 & up) in each area. Winners' awards will be included with Club Recognition year-end items.

• Treasurer Books:

1. By September 15, it is REQUIRED that EVERY club, complete & turn their club's "Treasurer's Record Book".   Note: This is an annual requirement whether or not the club chooses to compete for Top Officer Awards.
2.  For clubs competing for Top Treasurer:  Awards will be presented to the Top 5 Juniors (ages 9 - 13) and Top 5 Seniors (age 14 & up).  Print & include a Treasurer's Score Sheet in your book. 

• Secretary Books:

1.  For clubs competing for Top Secretary:  Awards will be presented to the Top 5 Juniors (ages 9 - 13) and Top 5 Seniors (age 14 & up).   By September 15,  turn in your Secretary's Books. Print & include a Secretary Score Sheet in your book.

 

• Club Scrapbooks:

1. For clubs competing for Top Club Scrapbook: Awards will be presented to the Top Scrapbooks.  By September 15, turn in your Scrapbook.  Print & include a Scrapbook Score Sheet.

HEALTH, SAFETY & ENVIRONMENTAL OFFICERS
 

• To receive an Outstanding (Health, Safety, or Environmental) Officer Award, the Club Officer must participate in the Officer Interview that is held during General Project Judging Day.

 

• Participants need to:  (1) Bring their completed officer book with them that day and   (2) Sign up at the check-in table for an interview.

 

• The top individuals in each area will have a picture plaque on display in the Jr. Fair Building during the Fair and will receive it during the Saturday Awards program.

 

2020 Outstanding Club Officers & Club Scrapbooks

2020 TOP SECRETARY BOOKS

• JUNIOR DIVISION
  • Mallorie McCloy - Elite Eagles
  • Justice Cochenour - Jr. Livestock Growers
• SENIOR DIVISION
  • Gabe Lynch - Clever Clovers
  • Garrett Carver - Clover Bees
  • McKenzie Anderson - Clover Clan
  • Cheyenne Barnes - Kountry Magic
  • Alli Tobert - The Spirit Gang

2020 TOP TREASURER BOOKS

• JUNIOR DIVISION
  • Sadie Swepston - Clover Bees
  • Lane Wilt - Clover Clan
  • Anna Parks - Elite Eagles
  • Ethan Summer - The Spirit Gang​​​​​​​
• SENIOR DIVISION
  • ​​​​​​​Joseph Orr - Jr. Livestock Growers
  • Kara Brown - Clever Clovers

2020 OUTSTANDING ENVIRONMENTAL OFFICERS

• William Lynch - Clever Clovers

2020 OUTSTANDING SAFETY OFFICERS

• Tucker Wagoner - Elite Eagles
• Jacob Renner - Clever Clovers
• Ella Hartmus - The Spirit Gang

2020 OUTSTANDING CLUB SCRAPBOOKS

• Bubble Gum Gang
• Elite Eagles
• Jr. Livestock Growers
• Ragged Ridge Ramblers